Last updated: July 7, 2025
At Shareforce by HR&M Sàrl, protecting your privacy and personal data is a priority. This Privacy Policy explains how we collect, use, store, and protect your data in accordance with the Swiss Federal Act on Data Protection (nFADP). This policy applies to all our activities, including training, business consulting, and recruitment.
1. Data Controller
The data controller is:
Shareforce by HR&M Sàrl
Chemin du Vuasset 2
1028 Préverenges
+41 79 210 04 70
contact@shareforce.ch
2. Personal Data Collected
We only collect data strictly necessary for our services, according to the following categories:
A. For Training:
- Last name, first name, email address
- Login data: username, password (encrypted)
- Learning progress data: progress, results
- Optionally: preferences, comments, quiz answers or evaluations. This data is provided voluntarily during your registration or automatically collected when you browse our platform.
B. For Consulting:
- Professional contact details (name, company, position, email)
- Information exchanged during assignments
- Data necessary for preparing reports, diagnostics, evaluations
C. For Recruitment:
- CV, cover letter, diplomas, certificates
- Contact details (email, phone, address)
- Optionally: interview notes, profile assessments, personality tests
- Reference data (with your consent)
3. Purposes of Processing
Your data is processed solely for the following purposes:
- To provide access to our training platform and manage learning progress
- To manage consulting assignments and provide personalized support
- To support recruitment processes (profile search, evaluation, matching)
- To ensure administrative management, billing, and customer service
- To comply with our legal or contractual obligations
- To improve our services and your user experience
4. Legal Basis for Processing
Our processing is based on:
- The performance of a contract (training, consulting assignment, recruitment support)
- Compliance with a legal obligation (e.g., retention of training records)
- Your explicit consent (e.g., transmission of CV to an employer)
- Our legitimate interest (e.g., continuous improvement of our services, prevention of abuse)
5. Recipients of Your Data
We only share your data if it is necessary and always within a secure framework:
- With authorized members of our internal team
- With our technical service providers (hosting, LMS tools, HR tools) subject to confidentiality
- For recruitment: with the potential employer only with your prior consent
- With competent authorities if required by law
6. Data Transfer Abroad
We prioritize data hosting in Switzerland or the European Union. If a transfer outside these areas becomes necessary, it would only occur with sufficient guarantees (standard contractual clauses, adequacy decisions).
7. Data Security
We implement technical and organizational security measures to protect your data against unauthorized access, loss, or misuse (encryption, limited access, regular backups, etc.).
8. Retention Period
Your data is retained only for the period necessary for the purposes of processing, unless otherwise required by law. In general:
- Training: up to 5 years after the last login (learning progress tracking)
- Consulting: 10 years (contractual archives, reports, tax obligations)
- Recruitment: 12 months after the end of the process or according to a specific agreement with the candidate
9. Your Rights
In accordance with the nFADP, you have the following rights:
- Right to access your data
- Right to rectification
- Right to object or restrict processing
- Right to erasure if it does not conflict with our legal obligations
- Right to withdraw your consent at any time (e.g., for recruitment purposes)
To exercise your rights, please contact us at: contact@shareforce.ch
10. Use of Cookies and Similar Technologies
Our website and platform use cookies solely for functional and analytical purposes. An information banner allows you to consent to or refuse non-essential cookies upon your first visit.
11. Contact and Redress
For any questions regarding our Privacy Policy or to exercise your rights, you may write to us at:
Shareforce by HR&M Sàrl
Chemin du Vuasset 2
1028 Préverenges
+41 79 210 04 70
contact@shareforce.ch
In case of doubt about the processing or if you believe your rights are not being respected, you may contact the Federal Data Protection and Information Commissioner (FDPIC): http://www.edoeb.admin.ch
12. Changes to This Policy
We reserve the right to modify this Privacy Policy at any time. The current version is the one published on our website and platform on the date of consultation.